Event planning is extremely stressful, even for the most seasoned BEST EVENT PLANNER IN PAKISTAN. There are never enough hours in the day and something is still wrong. Anything you can do to become more effective makes your event stronger and your life less stressful.
From time management to technology, here are 12 expert tips on event planning to make sure nothing slips through the cracks.
1. Organize Your Time and Your Workspace
The creation of effective work habits lays the foundation for a productive organization of events. Structure your days, uncluttered your desk and take the time to take a break. Even a 15 second pause on your computer screen can cut fatigue in half!
By taking care of yourself, you will have more energy and concentration to take care of everything else. But always leave part of your day free for unforeseen events. Nearly half of the organizers (44%) say the biggest barrier to productivity is last-minute requests.
2: Stick to a Budget
“I like spreadsheets!” Said no event organizer. Nevertheless, creating a budget and respecting it is crucial to avoid slipping into the red.
Use the technology at your disposal to focus on the most profitable activities. For example, advertising applications such as Tone Den perform A / B testing automatically so you know which of your ads are generating real sales.
Shahab Balouch, CEO at Innovative Event Expert., also recommends that you include in your budget an emergency plan to deal with the unexpected. According to his experience, an additional 5 to 25% is a good safety fund.
3: Choose a Reliable Place
The location of your event can make or break your stress level. You may be looking for a non-traditional venue that will create an unusual experience. But you also want a safe, reliable and easy to use system not to mention.
Sites that offer features such as seating, dining, and lighting make your own to do list easy. But what about Wi-Fi? On-site computing? Any technological advantage provided by a potential site will only simplify your planning.
4: Deal with Detailed Contracts
The earlier the initial contract contains information, the less chance of confusion and manipulation. This applies to contracts you create as well as those you review with partners.
Estimates for sites, for example, should include taxes and other hidden fees, as well as calendar contingencies.
Taking the time to read the fine print at first may seem tedious, but it could save you hours and headaches in the long run.
5: Minimize Last-Minute Changes
To orchestrate an event, you have to work with many stakeholders: sponsors, consultants and talent are just a few. Define the expectations from the start with each of them, there is a dead point for any change.
For example, make sure you understand with your suppliers that they may not be back after a certain date. Institute penalties for artists in case of cancellation. You can not completely avoid last minute changes, but you can certainly discourage them.
6: Check Your List Tickets
Ticketing or registration should not be an additional burden. In fact, your ticketing partner should work actively with you.
Choose a partner who will help you spread your events to the right of these sites. Then use your platform with other technologies, such as your email marketing platform or email marketing, to promote, orchestrate, and benefit from simpler efforts.
7: Let the participants spread the word for you
The beauty of social media is what they do for you, if you let it. Or, more specifically, if you enable it.
It’s not enough just to have social media accounts. You must “Own” them. Create branded, post-strategic messages, and use each social media platform as intended.
Facebook is a beautiful place for live video. At the heart of Instagram? Visually rich photography. Twitter is cute for jokes. We are all here, use personalized hash tags for your event.
Disable this social brand country from the start when fans share your own social media accounts.
8: Connect Your Marketing Platforms
Once you’ve started social media, you can have it. A publishing aggregator such as Hoot suite allows you to plan ahead.
Use the analytics features of your tool to check the status of your campaigns and edit them. The key to social networking is to find a balance between convenience and hands-free.
9: Automate Everything You Can
In addition to your efforts on social media, there are many ways to get things done and your team does it every day. Today, there is an app for just about anything you can think of.
For example, Trello allows for better team communication. Create a task in the application and pass the Slack message every time you have an update.
Gold synchronizes your event data with your sales force data with Sales force technology. Integration like this help you not to be on your to do list every day.
10 Turn Your Data into Friends
Data can get you out of your marketing, sales, and operations efforts. When you make the decisions, you spend much less time worrying about your choices.
Access to the return on investment of your marketing campaigns allows you to spend money. And knowing exactly which channels you can buy your efforts in the places that matter. Spending time and keeping an eye on you can help you stay accurate.
11: Be prepared for anything to avoid negative reactions
Whether it’s a small a big calamity, make sure you have an emergency plan to avoid negative reactions. Exceptional weather conditions, a local road accident, a broken technology, all of this can derail an event.
Have a tactical plan in place for anything that could go wrong, because something is going wrong. And definitely have insurance in place. Most event organizers have at least 1 million of liability insurance, more for a very big event.
12: Ask for Feedback
Do not miss an opportunity for your next event even better. Once your event is over, send a survey to everyone who has waited. The answers will help you get the most out of next year.